Last updated: 19 March 2026
SoniForm B.V. (“SoniForm”, “we”, “us”, or “our”) respects your privacy and processes personal data in accordance with the General Data Protection Regulation (“GDPR”) and applicable Dutch privacy laws.
This Privacy Policy explains how we collect, use, store, and protect personal data when you visit soniform.com or contact us through the website.
1. Who we are
Controller: SoniForm B.V.
Chamber of Commerce (KvK): 99150700
Email: info@soniform.com
Website: https://soniform.com
If you have any questions about this Privacy Policy or the way we process your personal data, you can contact us using the details above.
2. What personal data we collect
When you use our website or contact form, we may collect the following personal data:
- First name
- Last name
- Email address
- Message or inquiry content
- Any other information you choose to include in your message
In addition, we may automatically collect certain technical data when you visit the website, such as:
- IP address
- Browser type and device information
- Referring pages
- Date and time of access
- Basic website usage and security logs
3. How we collect your personal data
We collect personal data:
- directly from you, when you fill in the contact form or otherwise contact us;
- automatically, through your use of the website, server logs, and essential website technologies.
4. Why we process your personal data
We process your personal data for the following purposes:
- to respond to your request for information;
- to communicate with you about our technology, services, pilot projects, or collaboration opportunities;
- to manage and follow up on business inquiries;
- to operate, secure, and improve our website;
- to comply with legal and administrative obligations;
- to protect our legal position where necessary.
5. Legal bases for processing
We process your personal data on one or more of the following legal bases:
- Legitimate interest: to respond to business inquiries, manage communications, secure our website, and improve our services;
- Pre-contractual steps: where your inquiry relates to a potential collaboration, service, or commercial relationship;
- Legal obligation: where processing is necessary to comply with applicable laws or regulations;
- Consent: if and to the extent consent is required for a specific activity.
6. How long we keep your data
We do not keep your personal data longer than necessary for the purposes described above.
In general:
- contact form submissions and related correspondence are kept for as long as necessary to handle your inquiry and any follow-up;
- where an inquiry may lead to a business relationship, we may retain relevant correspondence for a longer period as part of our business records;
- technical logs are retained for as long as reasonably necessary for security, troubleshooting, and website administration;
- we may retain data longer where required by law or where necessary for the establishment, exercise, or defence of legal claims.
A practical default for inquiry records is often up to 24 months after the last meaningful contact, unless a longer retention period is justified.
7. Who we share your data with
We do not sell your personal data.
We may share your personal data with service providers who support the operation of our website or communications, such as:
- website hosting providers;
- IT or website maintenance providers;
- email or contact form service providers;
- professional advisers where necessary;
- public authorities or regulators where we are legally required to do so.
These parties may only process your personal data on our instructions or where they have their own independent legal obligations.
8. International transfers
We aim to process personal data within the European Economic Area (“EEA”) as much as possible.
If we use service providers outside the EEA, we will ensure that appropriate safeguards are in place, such as the use of adequacy decisions or approved contractual safeguards where required under applicable law.
9. Cookies and similar technologies
Our website may use technical and functional cookies that are necessary for the proper functioning and security of the site.
If we use analytics, tracking, marketing cookies, or third-party embedded content that places cookies, we will inform you separately and, where required, request your consent through an appropriate cookie banner or cookie notice.
10. Your rights
Subject to the conditions of applicable law, you have the right to:
- request access to your personal data;
- request correction of inaccurate or incomplete personal data;
- request deletion of your personal data;
- request restriction of processing;
- object to processing based on legitimate interests;
- request data portability, where applicable;
- withdraw consent at any time, where processing is based on consent;
- lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).
To exercise your rights, please contact us via [insert email address]. We may ask for additional information to verify your identity before processing your request.
11. Security
We take appropriate technical and organisational measures to protect your personal data against loss, misuse, unauthorised access, disclosure, alteration, or destruction.
However, no website or electronic transmission can ever be guaranteed to be completely secure.
12. Third-party websites
Our website may contain links to third-party websites, such as LinkedIn or other external pages. We are not responsible for the privacy practices of those third-party websites. We encourage you to review their privacy policies separately.
13. Changes to this Privacy Policy
We may update this Privacy Policy from time to time. The most current version will always be available on our website. If we make material changes, we will update the “Last updated” date above.
14. Contact
If you have questions about this Privacy Policy or how we handle your personal data, please contact:
SoniForm B.V.
info@soniform.com
https://soniform.com